Privacy Policy

Effective Date: 12/12/2023

The Regents of the University of Minnesota (the "University"), through its Center for Farm Financial Management ("CFFM", "We," "Us," or "Our"), is committed to protecting the privacy of our users and maintaining the security of their information. This Privacy Policy outlines the types of personal information we collect and how we use, share, and protect that information.

Key Terms

In this Privacy Policy, these terms have specific meanings:

• "Website" means any website owned and operated by CFFM, including any web pages, interactive features, applications, widgets, blogs, social networks or other online, mobile, or wireless offerings that post a link to this privacy policy.
• "Services" means the use of CFFM tools for financial analysis, business planning, or other output provided by use of CFFM tools.

Information We Collect

We collect the following information:

1. Account Information
   When you register for an account, we may collect personal information such as your name, email address, and contact details.
2. Usage Data
   We collect information about how you interact with our platform, including log data, device information, and usage patterns.

How We Use Your Information

1. Service Provision
   We use your information to provide and improve our website, deliver customer support, and respond to your inquiries.
2. Aggregated Data
   We may aggregate and anonymize data to analyze trends, improve our services, and for grant reporting requirements.

Information Sharing

We do not sell, trade, or otherwise transfer your information to third parties. Your information is only shared under the following circumstances:

1. Legal Requirements:
   We may disclose your information if required by law or in response to a legal request.

Cookies and Tracking Technologies

We may use various technologies to collect and store information when you use the Services, and this may include using cookies and similar tracking technologies. These technologies allow Us to collect information such as the recipient's IP address, browser, general location, frequency of use, and other similar details. We use this information to measure the usage and performance of the Website and to enhance the Services.

Security

We take reasonable measures to protect the security of your email address and other information. These measures include:

1. Encryption
   We use industry-standard encryption technologies to protect the transmission of data between your browser and our servers.
2. Access Controls
   We implement access controls to ensure that only authorized personnel have access to your information.
3. Regular Audits
   We conduct regular security audits to identify and address potential vulnerabilities.

While we strive to use commercially acceptable means to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee that the Site and Services will be immune from cyber-attacks, malicious activities, malfunctions, honest mistakes or other types of abuse and misuse. To protect the confidentiality of information maintained in your Account, you must keep your password confidential and not disclose it to any other person. You are responsible for all uses of the Services by any person using your password. Please advise Us immediately by contacting Us at the email address below if you believe your password has been misused or if you suspect a security breach. We will notify you if we discover a security breach involving your information in the manner required by applicable law.

Your Choices

You have the right to access, correct, or delete your personal information. You may also opt-out of certain data processing activities by contacting us at cffmhelp@umn.edu.

Location of Information

We offer our Site and Services from the United States for use in the United States. If you access the Site and Services from outside the United States, you assume all responsibility for compliance with applicable laws in your jurisdiction and agree that your personal information will be transferred to the United States, which may offer less protection for your personal information than your jurisdiction of residence.

California Privacy Rights

California consumers have the right to:

• Request that a business that collects a consumer's personal data disclose the categories of personal information that a business has collected about consumers.
• Request that a business delete any personal information about the consumer that a business has collected.
• Request that a business that sells a consumer's personal information, not sell the consumer's personal information.

To request the above information, please contact us at cffmhelp@umn.edu.

Compliance with General Data Protection Regulation (GDPR):

Notice specific to persons withing the European Union

If you are in the EU and you interact digitally with the University of Minnesota, then our processing of your personal information may fall under Regulation 2016/679 (the General Data Protection Regulation, or the "GDPR") and under the legal framework of Directive 2002/58/EC ("ePrivacy" Directive). In these circumstances and as applicable, the University of Minnesota may be the controller of the processing of your personal data. Please see also our GDPR resources webpage at https://privacy.umn.edu for more information.

Legal Basis for Processing

When we process your personal information, we will endeavor to have a valid lawful ground for processing in place. We process your personal information relying on different lawful grounds for processing, depending on the context of the processing activity.

Your Rights

The University of Minnesota is committed to facilitating the exercise of the rights granted to you by EU data protection law (the right to access your data, to ask for erasure, correction, restriction, portability of your data or to object to the processing of your data) in a timely manner for personal information that properly falls under the GDPR.

In order to be able to reply to your request for exercise of your rights, and if we are not certain of your identity, we may need to ask you for further identification data to be used only for the purposes of replying to your request. If you have any inquiries or requests, please write to cffmhelp@umn.edu. In addition to your rights under the GDPR, the University of Minnesota is also subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Information on Public Access to University Information, as well as Information on Rights of Subjects of Government Data can be found here: https://policy.umn.edu/operations/publicaccess.

Retention Period

We strive to keep personal data in our records only as long as they are necessary for the purposes they were collected and processed. Retention periods vary and are established considering our legitimate purposes and all applicable legal requirements. More information on the University of Minnesota records management program is available at: https://policy.umn.edu/operations/recordretention.

Transfers

When you interact with the University of Minnesota, your personal information is transferred to the United States. The United States is not currently among the countries outside the European Union that have obtained an adequate level of protection from the European Commission. To ensure the lawful transfers of personal data from the EU, the University of Minnesota relies on the derogations laid out in Article 49 GDPR. Be advised that we provide safeguards for the information transferred, as required by the GDPR itself and in accordance with this website privacy notice.

Updates to this Privacy Policy

We may update this Privacy Policy and Security Statement from time to time. Please review the policy periodically for changes.

Contact Information

If you have any questions or concerns about our Privacy Policy and Security Statement, please contact us at cffmhelp@umn.edu.